What Email address? Discover the meaning for your business

More than 31 years had past since internet is working and email was installed as first communication system through it. But until now a big group of people don’t know yet, what is email address and what structure has and why is it this way. In this article you will find all of this topics to learn the importance of this elements on internet communication and how to use it.

Like wikipedia said:

An email address identifies an email box to which messages are delivered. While early messaging systems used a variety of formats for addressing, today, email addresses follow a set of specific rules originally standardized by the Internet Engineering Task Force (IETF) in the 1980s, and updated by RFC 5322 and 6854. The term email address in this article refers to addr-spec in RFC 5322, not to address or mailbox; i.e., a raw address without a display-name.


An example of email address, such as albert.example@hostingtechplans.com. It can be explain like this: the first part is the particular name of email, before the symbol @, and the rest, like “hostingtechplans.com” is call domain.

Elements of Email Address

The domain name, could be just a domain name or an IP address, the IP address go by enclosed in brackets. Even though the standard requires the first part to be case-sensitive, because, many servers use linux and unix Operative System, where case-sensitive really matter. Although others OS, not matter if case-sensitive names.

A gold rule on this case, is you use case-sensitive when you are creating an email address whatever OS you are using. Many mail systems often limit the users’ choice of name to a subset of the technically permitted characters.

What consist EMail Address

As you know, the email address consists of two parts, a local or first part, @ symbol and a domain name. But some times, you can see a IP address. After that, SMTP (Server Mail Terlocator Protocol) client uses the domain name or IP address to look up the mail exchange IP address.

In other words, the standard format of email address is first-part@domainname.com or first-part@[] jsmith@example.com. The SMTP client transmits the message to the mail server, which may forward it to another mail exchange until it eventually arrives at the host of the recipient’s mail system.

With the introduction of internationalized domain names, efforts are progressing to permit non-ASCII characters in email addresses.

Email Accounts

An email address is a unique identifier for an email account. The email account is used to both operations: send and receive email messages over the Internet. Like a physical mail, due, email is a very good imitation of post mail, an email message requires an address to receipt messages. The same way to send a mail messages in order to be sent successfully.

What’s my email? The steps you take to find out what email address people see when you email them depends on the service or email program you use, they see a email format like this:

mail@hositngtechplans.com, all the email address must be in lower-case.

When a message is sent (typically through the SMTP protocol), the sending mail server checks for another mail server on the Internet that corresponds with the domain name of the recipient’s address.

For example, if someone sends a message to a user at hostingtechplans.com, the mail server will first make sure there is a mail server responding at hostingtechplans.com. If so, it will check with the mail server to see if the username is valid. If the user exists, the message will be delivered.

Email Address Format

While a basic email address consists of only a username and domain name. In some cases, most email clients and webmail systems manage their accounts names with email addresses. An email address that contains a name is formatted with the name first, followed by the email address enclosed in angle brackets, as shown below.

The Result of that would be: First Name <first-part@domainname.com>

Email can be sent to recipients with or without a name next to the email address. However, emails sent to addresses that include a name are less likely to be filtered as spam. Therefore, it is a good idea to fill in your full name when setting up an email account. Most mail clients and webmail systems will automatically include your name in your sending email address.

Don’t Forget this… 

When manually typing an email address into the To: field, it is a good idea to use the “Full Name” formatting as shown above and include the person’s name before the email address. This will help prevent the message from being incorrectly flagged as spam.

Some Important Things from Email Address

  • Inform recipients within the body of the message to never reply back to the email as it won’t be received and isn’t monitored or both. In businesses, emails are the main supply of communication.
  • After texting, email is easily the most popular. however, it doesn’t come without its share of issues. Sending a message to a mobile phone is just like sending an email to a different email account.
  • Send the email and you’re all set. The majority of the moment, in the event the email is from a person who mails out spam, you’re likely to discover it on sites complaining about troublesome email addresses.
  • Should you decide which you are likely to open that email, then at the peak of the email is generally the sender of the email. You may now send a lot of emails to your countless contacts and subscribers right away.
  • Electronic mail is a great innovation, however for a lot of us it is currently something very irritating, too. Thus, it’s best not to open the mail and instead attempt to learn information on the email proprietor, like their name, IP address, place, and any other details that may be supplied. Direct mail provides you with the space you want to tell the entire story.


  • Every email address has two main parts: a username and domain name. The username comes first, followed by an at (@) symbol, followed by the domain name. In the example below, “mail” is the username and “hostingtechplans.com” is the domain name.
  • Take in consideration, each time you give out your e-mail address, you’re giving out your company, trade, or product name. Then you are making the best marketing to your brand.
  • Some folks wish to continue to keep their email addresses private because there’s so much spam today and in addition, they don’t wish to be open for viruses. Like this, to avoid the email intrusions and received garbage on their mailbox.

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